![]() Figure A Word alerts you to the spacing error. (To see the space and paragraph characters, click Show/Hide in the Paragraph group on the Home tab.) This setting is a visual alert, not an automated fix. As you can see, when the number of spaces doesn’t match the setting, Word displays a red dotted line below the spaces. ![]() The settings don’t undo or redo anything instead, the two settings display a grammar error when you don’t type the expected number, as shown in Figure A. SEE: Windows spotlight: 30 tips and tricks for power users (Tech Pro Research) A third option, don’t check, needs no further explanation. ![]() These are self-explanatory, but they might not work as expected. There are two grammar settings you might want to know about if the spacing after the period character matters to you: I won’t discuss whether the one- or two-space decision is right or wrong in my opinion, it’s up to the document’s creator. You can’t set options in the browser, nor does it support the grammar space option. You won’t need a demonstration file type a few sentences if you want to follow along. I’m using Office 365 (Word 2016 desktop), but this article applies to older versions. How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs Get Microsoft Office Pro and lifetime access to 5 top apps for $59.99 Then, I’ll show you how to replace the one space with two or two spaces with one using Word’s Replace feature. In this article, I’ll show you Word’s grammar alert that visually identifies the wrong number of spaces. Graham likes two spaces, and Microsoft Word can accommodate him, to an extent. ![]() Whether printing or displaying a document online, the two spaces are no longer necessary for readability. Most of us no longer include two spaces following the period that denotes the end of a sentence. Whether you prefer one space or two at the end of sentences, Word can help you apply that preference consistently. Office Q&A: How to handle end-of-sentence spacing in Microsoft Word
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